*HILLS OF JOY MINISTRIES*
*STAKEHOLDERS MEETING MINUTES*
*Date:* 27 June 2026
*Venue*: Mitundu, Lilongwe
Time: 10:00AM - 12:00PM
*Chairperson:* Robert Nkhoma β Executive Director
*Secretary:* H. Maliseni
*Members Present*
- Robert Nkhoma β *Executive Director*
- *Ministry Leaders*: H. Maliseni, Caroline Malanga
- *Volunteers* : Cooks
- *Stakeholders*: Mr Kalazi, Mr Kamphulusa, Mrs Nkhoma
- *Invited Guests*: GVH Mkhozana, GVH Malichi, VH Mdzaye
*Agenda*
1. Opening Prayer
2. Welcome Remarks
3. Presentation of the Quarterly Progress Report (AprilβJune 2026)
4. Discussion and Feedback
5. Resolutions
6. Any Other Business
7. Closing Prayer
*Proceedings*
*1. Opening Prayer*
The meeting commenced with an opening prayer, committing the proceedings and the ministry's work to God's guidance and wisdom.
*2. Welcome Remarks*
The Executive Director welcomed all stakeholders and thanked them for their continued prayers, volunteer service, financial support, and encouragement. He emphasized that every achievement made during the quarter was a result of God's faithfulness and the commitment of those supporting the ministry.
3. Presentation of the Quarterly Progress Report
*The Executive Director presented the quarterly progress report covering April to June 2026.*
The meeting noted the following achievements:
*Spiritual Ministry*
- Continued weekly Bible studies and discipleship classes.
- Regular prayer meetings.
- Biblical teachings.
- Successful Ministry Conference held on 9 May 2026.
*Community Outreach and Humanitarian Ministry*
- Conducted feeding programs for orphans, elderly people, persons with disabilities, and individuals living with mental health challenges.
- Continued identifying vulnerable families for future assistance.
- Meals were provided through the generosity of volunteers and well-wishers.
*Community Empowerment*
- Conducted Chlorine Making Training for community members.
- Continued implementing the AngerSmile Program.
- Trained and mentored ministry volunteers.
*Organizational Development*
- Successfully opened the official National Bank of Malawi account.
- Continued the process of registering with CONGOMA.
- Developed the ministry profile, mission statement, vision statement, values, and objectives.
- Prepared partnership proposals and strengthened governance systems.
*Partnerships and Communication*
- Submitted partnership requests to several organizations.
- Strengthened relationships with churches, ministries, NGOs, and individuals.
- Increased ministry visibility through social media, ministry updates, fundraising campaigns, and promotional materials.
*4. Challenges Discussed*
The meeting discussed the following challenges affecting ministry operations:
- Limited financial resources.
- Growing demand for humanitarian assistance.
- Transport challenges during outreach activities.
- Shortage of office equipment.
- Limited number of committed volunteers.
- Limited long-term funding partners.
- Rising costs of food and other essential supplies.
*5. Lessons Learned*
The meeting acknowledged that:
- God continues to faithfully provide for the ministry.
- Compassionate service transforms lives.
- Strong partnerships are essential for sustainable ministry.
- Sound financial systems build donor confidence.
- Volunteer development remains a worthwhile investment.
- Effective communication increases ministry awareness and support.
*6. Resolutions*
*After discussion, the meeting resolved to:*
- Expand feeding programs to reach more vulnerable families.
- Continue Bible studies, discipleship, and prayer meetings.
- Keep training volunteers.
- Complete the CONGOMA membership process.
- Strengthen fundraising and partnership development.
- Continue improving governance and accountability systems.
- Develop sustainable community empowerment projects.
- Improve the ministry website and social media platforms.
*Additional resolutions agreed upon by stakeholders:*
- Feeding Program: The ministry agreed to purchase standing trees, cut them into firewood, and store the wood for long-term use. This will reduce fuel costs and provide a sustainable supply of firewood for future feeding programs.
- Transportation: It was agreed that whenever transportation becomes difficult, members and volunteers who own bicycles will lend them to the ministry to support outreach visits and other ministry activities, ensuring ministry work continues without interruption.
*7. Any Other Business*
There being no further business, the Chairperson thanked all stakeholders for their valuable contributions and encouraged continued prayer, unity, and commitment to the vision of Hills of Joy Ministries.
*8. Closing Prayer*
The meeting concluded with a closing prayer, thanking God for His faithfulness during the past quarter and seeking His guidance, provision, and protection for the ministry in the months ahead.
Signatures
*Prepared by:* H. Maliseni
Secretary
*Approved by:*
Robert Nkhoma
Executive Director
Hills of Joy Ministries